Procurement at SCI-school

Information sent 2020-03-10

Procurements at SCI-school KTH

KTH is a government agency. Everyone who works here and wants to buy something needs to know what rules apply. Please find information regarding your procurements on this site – and if you have any questions regarding procurements, do not hesitate to contact the administration.

To procure an item or service, please follow these rules of procedure (in numerical order):

  1. Wisum. You should primarily use goods / services that are procured under framework agreements. Start by looking in WISUM. In WISUM there are products that are included in KTH's framework agreement (eg office materials, IT / telephony, laboratory products, fruit baskets, literature, KTH's profile products). If you do not find what you are looking for, continue to step 2.
  2. KTH's framework agreements. Here you will find contract information and product information for all agreements. Sometimes there are agreements here that have not yet been uploaded into Wisum. If you do not find what you are looking for, continue to step 3.
  3. State framework agreements. If what you are looking for is not on KTH's framework agreement, you must check if the product / service is on the state framework agreements (the Chamber of Commerce/Kammarkollegiet), which you can find on avropa.se. If you do not find what you are looking for, continue to step 4.
  4. Procurement. If what you are looking for is not on any framework agreement (KTH’s own or Kammarkollegiet) then you must do a procurement. There are two types of procurement, direct procurement and procurement that exceed the direct procurement limit (615 000 SEK).

If you find what you are searching for on any of the framewoork agreements, you will be carrying out a sub-order (avrop) from that agreement. All sub-orders should be placed in wisum, regardless if you find them there or on the Kammarkollegie- agreements. Sub-orders uses the over-all agreed upon terms and conditions from the framework agreement, and does not need to be archived at school level. You are yourself responsible for following the institutions rules regarding archive and how to anchor your purchase with the person who economical attest your invoices in agresso.

If you don’t find what you are searching for on the framework agreements, you will be carrying out a procurement (direktupphandling). Your primary contact person for questions and support regarding procurements under 100 000 SEK is at institution level (for Applied Physics: Madeleine Sidoli). Your primary contact person for procurements over 100 000 SEK is at school level (Sofie Gustavsson). Your primary contact person will also help you with a referencenumber (diarienummer) that you will need for all procurements over 50 000 SEK. This referencenumber shall be applied in agresso when you attest the invoice connected to the errand.

All procurements over 50 000 SEK should be archived in w3d3. The person responsible for this differs between the institutions – contact your primary contact person for information on how this is done at your institution. Your contact person are also able to help you with templates and orderforms. More information can be found on the internal pages:

intra.kth.se/sci/lokalt/inkop